Sharp Introduces Cloud Portal Office

Cloud Portal Office

is a comprehensive document storage and sharing service that provides a convenient way for you to seamlessly connect to your business content and easily share and collaborate with team members, whether remotely or during in-person conferences. You can also capture, index and archive both paper and electronic documents in a single repository. Most importantly, IT administrators can manage and control user access in order to safeguard company data.

View cloud office e-brochure here.

Connect From Virtually Anywhere

Access your documents “On-the-Go”, whether at home, on the train or in a hotel room; stay connected, and continue to work as needed. Simply said Cloud Portal Office helps maximize the productivity of an increasingly mobile workforce.

Collaborate Seamlessly

You can quickly share with individuals or groups for collaborating on projects. This is especially useful when input from multiple people is needed in order to complete a project. Cloud Portal Office makes it easy to work together on a common goal.

Conference With Confidence

Be a star in the conference room; easily accessing meeting materials. Thanks to the AQUOS BOARD™ Interactive Display System integration, you no longer have to bring your computer to present your materials; simply sign-in and have access to your folders. And when you’re done, your content doesn’t stay behind. What’s more, others can easily share files for viewing with the exclusive “guest” feature.

Capture & Store Documents

Scan and index documents directly into the system. This creates a single repository for both your hardcopy and electronic files for easy retrieval from virtually any device including mobile platforms. For added conveneice you can even print PDFs and image files directly from the MFP.

Control Your Business Content

With Cloud Portal Office you have granular control of your content with enhanced folder sharing; you can set permissions by user or group and share as much or as little as you like. Designed for business, IT Administrators control access, manage users, reset passwords and more.

Are you ready for the NEW YEAR?

2 things you must remember to do:

BACK UP ALL YOUR BUSINESS AND PERSONAL DATA

Back up all your important files, including images and music. This is one thing that most folks
forget to do. If we take lessons from recent hurricanes and other weather disasters where a
business or personal computer can be destroyed in a blink of an eye, the loss is not the $1000+ computer that can be replaced. What cannot be replaced is the priceless data, business/personal records, pictures and music that one compiled over years.
There are many ways to back up your system. Most common are the portable hard drives which can be kept in a fire safe in your office. For a larger enterprise, tape backup is usually the best solution. There are now also services called “Cloud backup services” where you transmit your important files to a series of highly protected server facilities with redundant systems to ensure your data is accessible at all times and fully protected.
The important thing to remember is to back up regularly and if you are using a portable device, make sure you have a fire safe where you can keep that drive safe.

REMEMBER TO SHRED ALL OLD FILES

Shredding confidential information can protect you and your business from security breaches and identity theft. Shredding will also keep you in compliance with the new HIPAA Privacy and Security regulations.

Don’t forget to shred all those unsolicited offers for credit, these can be targets for identity thieves.

When choosing a shredder, knowing how much you usually need to shred and how often, will help you purchase a unit that will do that work. The lowest cost device is not always the best solution.